Overview

This article provides information about how administrators can view individual submissions collected by intake rounds in program cycles.

Access Submissions During an Intake Round

Once a submission has been received in either test mode or during a live program cycle, data will populate in the intake round data view.  (Please see the article titled Data Views for more information.) Within that intake round data view, an individual submission and its data are accessible to program administrators. 

To access an individual submission:

1. Logged in as a program administrator, navigate to the appropriate intake round.
2. On the intake round data screen, any collected submissions are displayed in a list.  

3. To access an individual record, select either its Applicant ID link or Applicant Name link from the list.

4. Once open, the information provided by the applicant will show.

With an individual application open, there are navigation buttons and links to look at the entire application, as well as an Admin Controls button:  

• The download button allows an administrator to download a PDF version of the application to view or print as needed.

• The Skip To… links allow an administrator to jump from section to section easily without having to scroll, which is especially useful when the intake form is long.

• The Back button takes the administrator back to the intake round data view.

• Administrators can take additional actions on an individual application from the Admin Controls button; please see the article titled Manage Applications During Intake for more information.