Award amendments allow you to modify the terms and conditions of your existing award agreement when circumstances change. This article walks you through both receiving amendment requests from program administrators and initiating your own amendment requests.

If you are a Program Administrator looking for help, please see this article.

What is an Amendment? 

An amendment is a change to the terms of your existing award agreement. Amendments can be started by the program administrator or by you (if allowed by the program).

⚠️IMPORTANT: While an amendment is in progress, some post-award activities will be paused:

• Reports: You cannot start new reports, but drafts already in progress can still be submitted.
• Disbursements: No new disbursements can be initiated until the amendment is complete.
• Expenses: You cannot log expenses until the amendment process is completed.

Receiving an Amendment Request 

When a program administrator initiates an amendment to your award agreement, here's what you can expect:

Reviewing the Amendment

1. You'll receive an email notification that an amendment agreement proposal has been initiated and needs your attention. Click the “Log In” link in your email. 
   
   

• The Award Agreements screen will load. (To navigate to this screen manually, log into your account and click “Your Awards” > “View” > “Award Agreements”).
  
  
   

2. Once the agreement is open, click the hyperlinked amendment with "Proposed" status.  

Responding to the Request

1.  In the upper-right corner of the screen, click Amendment Request.
   
   

    

2. A right panel will open showing the program administrator's comments. 
   
   
    

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   If you’d like to request revisions to the amendment:

   In the side panel, complete the following:
   
   

• Add your own comments or upload supporting documents, then, click Request Revision at the bottom-right of the panel. 
• In the confirmation pop-up, click Request Revision. 
• The amendment status will change to “Revision Requested.” 
• The program administrator will receive an email notification. Administrators can either edit the agreement, ask for clarification, or deny your request. You’ll receive an email notification when they respond.

If you don’t need to request revisions, scroll to the bottom of the agreement to accept or decline the award:

a. To accept:

• Click the checkbox.
• Click Accept. 
• In the pop-up, click Accept. 
• Your post-award activities will resume automatically. You'll be able to view both the original agreement and the new amendment

b. To decline:

• Click Decline.
• In the pop-up, enter your reason in the pop-up and click Decline. 
• The current agreement will remain in effect, and a new amendment can be made if needed.

Requesting Your Own Amendment 

If your program administrator has enabled the amendment initiation feature, you can request changes to your award agreement when circumstances require modifications. 

This capability allows you to proactively address changing project needs or requirements.

Submitting Your Request

1. Open your award agreement  (“Your Awards” > “View” > “Award Agreements” > Click the hyperlinked agreement).
   
   

2. In the top right corner, select Initiate Amendment. 

3. In the panel on the right, select the checkboxes that correspond to your reasons for submitting the request, provide a justification, and upload any relevant supporting documents, then click Submit Request.
 

💡 Requesting a budget revision or increase to your award amount? Use this same process — select a reason, explain what you need changed and why, and upload any supporting documents. Your program admin will review your request and make changes if approved.

4. In the confirmation pop-up, click Send.

• A confirmation message appears on screen.

What Happens After Requesting an Amendment?

• Your amendment request will appear on the Award Agreements page, with status “Submitted.”
  
  
• Your post-award activities will be paused while the amendment is under review.
• Administrators can either edit the agreement, ask for clarification, or deny your request. You’ll receive
  an email notification when they respond.

Follow-Up Actions

• If your request is approved: You must accept, decline, or request revisions on the agreement.
• If the program admin asks for clarification: You must provide more information in the Amendment Request box. 

Key Reminders

• Amendment processes temporarily pause certain post-award activities
• Email notifications keep you informed at each step of the process
• Both you and program administrators can request revisions during the review process