Contents 

• Overview
• What is Increasing an Award Amount?
• Important Notes
• Step-By-Step Instructions
  • Initiate the Amendment
  • Increase the Award Amount
  • Notify the Awardee
• Related Articles

Overview

This guide shows Program Admins how to increase the total award amount on an active award agreement in Next by initiating an amendment.

What is an Award Amount Increase?

Increasing an award amount lets you raise the award total on an active agreement. Use this when:

• A project has grown in scope.
• Additional funding has become available for an awardee.
• A mistake was made in the original award amount.

Who can increase an award:

• Organization Owners
• Program Owners
• Program Managers

⚠️Important Notes

• The program must have enough available funds. You cannot increase an award beyond the program's remaining balance.
   
• You cannot increase award amounts when the amendment status is "Proposed" or "Clarification Requested."
   
• The awardee must accept the amendment for the new amount to take effect.
   
• Post-award activities will be paused during the amendment review process to prevent conflicts with changing terms.
   
  • Progress Reports: 
    • Awardees cannot start new reports, but drafts already in progress can still be submitted.
    • Program Admins can continue to approve or reject submitted reports, but cannot request revisions on a report until the amendment process is completed. 
  • Disbursements: 
    • New disbursements cannot be started until the amendment process is complete.
  • Expenses: 
    • Awardees cannot log expenses until the amendment process is completed. 
       

Step-By-Step Instructions 

Initiate the Amendment 

1. Open the program and click Amendments in the left-hand menu. 
   
   
    
2. Locate the agreement you want to amend. Click the hyperlink next to the preview (eye) icon to open the agreement.
   
   
    
3. Click Initiate Amendment in the upper-right corner.
   
   

4. In the pop-up, click Initiate Amendment. 
 

Increase the Award Amount

1. On the agreement, click Actions in the upper-right corner.

2. Select Modify Award Amount. 


 

3. In the pop-up, you'll see four fields: 

a. Current Award Amount: The amount the awardee is currently approved to receive.

b. Total Amended Award Amount: The new total award amount you want the awardee to receive after the increase.

c. Remaining Program Balance: The amount of unallocated funds still available in your program.

d. Net Change in Award Amount: The difference between the Current Award Amount and the Amended Award Amount.
 

4. Enter the new total award amount In the Total Amended Award Amount section.

📌Note: The Total Amended Award Amount cannot exceed the program’s available balance. If it does, a red error message appears: “Insufficient funds in program.”

5. The Net Change in Award Amount will automatically update based on the value you enter.

6. Click Save in the bottom-right corner. 

7. On the Award Agreement page, the Award Amount in the upper-right corner changes to reflect the Amended Award Amount. 


 
 

Notify the Awardee

1. After making all changes, click Notify Amendment in the upper-right corner to send the amended agreement to your awardee for review.

2. In the pop-up, add any comments explaining the changes, and click Notify. The awardee will receive an email notification to log into their account to review the amended agreement. 

3. The awardee will receive an email notification to log in and review and accept the amended agreement. The new amount takes effect once they accept.

Related Articles

➡️Managing Awardee-Initiated Amendment Requests
➡️Initiating General Amendments to Award Agreements
➡️Reduce Award Amount

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