Contents

• Overview
• Before You Begin
• Step-By-Step Instructions
  • Navigate to Awarding
  • Add an Award
  • Enter Award Information
  • Edit or Customize the Award Agreement
  • Notify the Applicant
• Related Articles

Overview

Repeat Awarding enables Program Owners to add additional awards to existing awardees without initiating a new cycle. 

Before You Begin

⚠️ IMPORTANT: The same award can't be assigned to an awardee twice. Repeat Awarding is for issuing a different award to someone who already has one, not the same award again.

• Make sure the Award you want to add has been set up in the cycle's settings. For help, see➡️Award Setup.
   
• Make sure the Award Agreement Template you plan to use is published. For help, see➡️Creating and Publishing Award Agreement Templates.

Step-By-Step Instructions 

Navigate to Awarding 

1.  In the program, click the cycle name to open the cycle. 
   
   
    
2. In the cycle, click Awarding in the left-hand menu. 
   
   

Add an Award

1. Locate the applicant you want to issue a new award to; click +Add Award below the last saved award offer.
 

2. A new line appears.
 

Enter Award Information

Complete the required award information:

• Award Name: Select the Award
• Award Amount: Enter the Amount (if award amount is variable)
• Award Agreement: From the Award Agreement dropdown, select the agreement for the award.
• Click the checkmark to the far-right of the award offer details to save the award offer.  

Edit or Customize the Award Agreement

1. Once the award offer is saved, click the award agreement name next to the saved award offer. 
   
   

    

2. The award agreement opens and can be edited, including adding form fields. For help, see ➡️Creating and Publishing Award Agreement Templates.

Notify the Applicant

Once all required components for the award and agreement are complete, the Notify button will automatically become enabled. 

1. Click Notify in the Actions column. 
   
   
   
   📌Note: If your cycle has awarding approvals enabled, you'll need to send the award for approval first. For more help, see ➡️Requesting Awarding Approvals.
    

What happens after notifying?

• A "Recipient Notified" message appears in the awardee's information box showing they've been notified.
  
  
   
• The applicant will receive an email instructing them to check their portal for an update to their application status. They will be able to review and accept or decline the new award through the same post-award process used for their previous award. 
   
• Once notified, the award follows the standard award lifecycle. If adjustments are needed after acceptance, use an ➡️Award Agreement Amendment.

Related Articles

➡️Select Award Recipients
➡️Move Waitlisted Applicants to Selected
➡️Designate Award Offers and Agreements
➡️Awarding  Page Overview

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