Overview

Repeat Awarding enables Program Owners to add additional awards to existing awardees without initiating a new cycle. 

Note: This is different from selecting additional candidates from the waitlist. Repeat Awarding issues multiple awards to the same recipient who has already received an award. For information on moving waitlisted candidates to awards, see the article titled Designate Award Offers and Agreements.

Before You Begin

The applicant must already have at least one award that has been accepted or declined. You cannot create an additional award until the recipient has made a decision on their previous award.

Ensure you have the agreement template published, along with any required award details (amount, dates, components such as Progress Reports, Disbursements, and Budget if applicable).

Create an Additional Award

Navigate to the Award Recipient's Page

Locate the applicant you want to issue a new award to.

What you should see:
Because the applicant already has a completed (accepted/declined) award, you will see an option to Create New Award.

Enter Award Information

Click Create New Award.

Enter the required award information:

• Select the Award Title
• Enter the Amount (if award amount is variable)
• Select the associated Award Agreement template

Click the blue circle checkmark to save the award record.

Configure the Award Agreement

Click the pencil icon next to the name of the Award Template to open the template.

Configure the award components as needed, see this article on Award Agreement Templates for additional help.

You can add components to the new award even if the previous award didn't include them. For example, if the earlier award didn't include a budget but the intake form allowed budgets, you may add a budget to the new award.

Notify the Applicant

Once all required components for the award and agreement are complete, the Notify button will automatically become enabled.

Click Notify to send the award package to the applicant.

The applicant will receive a notification to check their portal for an update to their application status. They will be able to review and accept or decline the new award through the same post-award process used for their previous award.

Once notified, the award follows the standard award lifecycle. If adjustments are needed after acceptance, use an Award Agreement Amendment.