Contents

• Overview
• How to Get to Financials
• What’s in Financials
• Award Setup
  • Expense Settings
    • Log Expenses
  • Categories
• Related Articles

Overview

The Financials tab in Cycle Settings is where you manage the financial details for an award cycle. You can set up awards, expenses, and budget categories differently for each cycle in your program. What you see in this tab depends on which features are enabled for your organization. 

Who can access the Financials tab?

• Organization Owners
• Client Admins
• Program Owners
• Program Managers

How to Get to Financials

1. In the program, go to Program Settings > All Award Cycles and click the Open button next to the cycle you want.  

2. On the Cycle Settings screen, click Financials in the top menu. 

What’s in Financials 

Award Setup 

This is where you name your awards, set the number of recipients, and enter award amounts. If your organization has Budgets enabled, you can also link funds to awards here. 

For more help, see ➡️Award Setup

Expense Settings 

Log Expenses

📌Note: This tab only appears if your organization has Budgets enabled.

This setting controls whether awardees can log expenses for their award and how the system checks those expenses.

To turn on Log Expenses:

1. Toggle Log Expenses to Yes.
    
2. Select how expenses will be checked:
    
   • Overall Budget Amount: Checks expenses against the total approved budget. Awardees cannot exceed the total approved budget amount. Best if you want flexibility in how awardees allocate spending across categories.
   • Category Amount: Checks expenses against the limit for each budget category. Awardees cannot go over the limit in any one category, even if money is available in another. Best if you need spending to stay within the budgeted amount for each category.
   • Award Amount: Checks expenses against the total award amount. Awardees cannot exceed the total award amount. Best if your program awards a lump sum and doesn't require a budget in the intake form.
      
3. Click Save Changes.

Categories

📌Note: This tab only appears if your organization has Budgets enabled.

This is where you choose which budget categories are available for the cycle. The categories you add here are what applicants see when filling out a budget in the intake form, and what awardees select when submitting expenses. 

💡 Tip: Set up your categories before building your intake form. You can always come back to add them, but you'll need at least one category before you can set up the budget section in your form. 

For more help, see ➡️ Add Budget Categories to a Cycle (coming soon)

Related Articles

➡️Award Setup
➡️Using the Budget Section Field (updates coming soon)

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